All Saints’ Church Hartford
Hartford, Huntingdon. PE29 1XP
Revd Geoff Boucher
on 01480 461846
The Church by the River
ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2017
Independent Examiner’s Report to the PCC of All Saints Church Hartford
TREASURER’s REPORT -
The income for the year ended 31st December 2017 was £50,085 and the expenditure was £49,537 generating a surplus for the year of £548.
The total of the funds held in the bank accounts was £64,166 on the 31st December 2017.
Our income comes from four main sources:
Direct Giving – this includes gift aid giving by standing order and the envelope scheme, collections, donations and the tax refunds from gift aid and the small donations scheme. Direct Giving amounted to £27,678 in 2017 compared with £27,669 in 2016. Adjusting for the effect of one off donations the annual income was up by £1,498 -
Hall Lettings – the income from Hall Lettings was £6,688 in 2017 which was 57% up on 2016. There were two main reasons for the increase, the first was the number of Hall Lettings in 2017 were some 25% higher, and the second was from a one-
Fundraising Activities – the income received in 2017 was £4,477, up from £1,850 in 2016. The Open Gardens, which contributed £1,685 in 2017 is a bi-
Fees – the income in 2017 was £3,355 and comes from Weddings, Funerals and the Renewal of Vows and is the part which is retained by the PCC. There were fewer Weddings and Funerals in 2017 compared with 2016 with a consequent reduction in fees of £1,706.
Our expenditure covers seven main categories:
Mission and Charitable Giving
Repairs and Maintenance
Ministry Share -
Diocesan Fees – these are the fees due to the diocese for Weddings and Funerals and fees of £5,500 were paid in 2017. The fees of £2,920 due in 2016 were not paid until January 2017 and all the fees due from 2017, which totalled £2,580, have been paid.
Mission and Charitable Giving – in 2017 £2,772 was given to support the following organisations: Kitegomba -
Utilities – the cost for utilities totalled £3,079 in 2017, including £1,928 for gas, £822 for electricity and £290 for water. The four-
Repairs and Maintenance – in 2017 £2,839 was spent on repairs and maintenance. In addition to routine repairs and maintenance, £1,050 was spent on hall decoration, £187 for new light bulbs, £710 for new lights in the hall and £753 paid to Cromwell Fire including £660 for new control panel.
Recognition – there are a number of people in our congregation who give freely of their time and talents, and some who provide goods in supporting the church which have a real benefit in helping us to reduce and thus contain our expenditure. These people choose to channel some of their giving and support in this way and without these special contributions we would be looking at an increased level of expenditure and for this we express our sincere thanks to the people concerned.
Bank Funds and Other Assets
We have two accounts at Lloyds Bank. At the 31st December 2017 there was £22,230 held in our current account. In the Instant Access Savings Account (IAS) there was £26,315 which includes the Restricted Fund of £14,289 which can only be used to fund work in the Tower.
We have four accounts at the CCLA, three deposit accounts and an Investment Fund Income Shares Account.
At the 31st December 2017 in the Building Reserve Fund Deposit Account there was £1,857, in the Choir and Bell Fund Deposit Account there was £1,362 and in the Organ Fund Deposit Account there was £335. The three accounts combined earned minimal interest of £14 during 2017.
We hold 736.06 shares in the Church of England Investment Fund Income Shares Account which were valued at £12,067 at the 31st December 2017. The value increased by £1,358 in 2017 a growth of some 12.7%. This account is titled the Fabric Fund.
Land (6.434 acres) at Hartford is held by the Churchwardens at an estimated value of £4,400, this generates an annual grass keeping / grazing income which was £298 in 2017.
Silver belonging to All Saints Church Hartford is on loan to the Fitzwilliam Museum in Cambridge and was valued in April 2016 at £9,050. This valuation was agreed with the registration and loans department in 2016, to enable them to apply for a Government Indemnity Insurance on our behalf. This was renewed in 2016 through the same department at the Fitzwilliam Museum Cambridge and is next due for renewal in 2019.
Managing our Finances
The PCC have approved the budget for 2018 based on three basic principles for managing our finances.
1. To balance our income and expenditure and ideally generate a small surplus each year
2. To maintain funds in the current account at a level to enable us to manage our cash flow to support our normal activities
3. To hold our cash reserves in the CBF Church of England Investment Fund Income Shares Fund
The PCC has accepted a proposal to transfer the monies held in the three CBF Church of England Deposit Accounts into our existing CBF Church of England Investment Fund Income Shares and close the three deposit accounts, and to transfer the money excess to day to day needs from the Lloyds Bank Current Account and Lloyds Bank IAS Account including the money in the Tower Fund into The CBF Church of England Investment Fund Income Shares to make the most effective use of the funds trusted to us.
Following the Quinquennial Report in May 2017 the works identified will be carried out in phases during the next four years and should be funded from normal revenue. The only exception is the remedial work required in the Tower. After further discussions with the architect these works are more extensive than originally reported in the Quinquennial Report. Additionally, some of the bell ropes have frayed and need replacement. We are waiting for a full specification of works to be prepared for tender and could be facing substantial costs of around £30,000 to £40,000 but this is not yet confirmed. It is hoped that this work will be completed in 2018 or early 2019.
Parish Giving Scheme (PGS)
The Church of England have adopted a Parish Giving Scheme which started in the Diocese of Gloucester and is progressively being introduced across other dioceses. The Diocese of Ely launched it in 2017 and our PCC have agreed to join it. The Parish Giving Scheme uses a direct debit system and it is hoped that those who currently give using the envelope system or by standing order will choose to use the facilities offered by PGS along with others in the parish who may wish to join. The launch of the Parish Giving Scheme will take place on the 24th April.
Currently we enjoy a relatively healthy financial position with funds in our bank accounts of over £60,000.
In the last five years from 2013 to 2017 we have generated surplus funds of £17,637 ie our total income has exceeded our total expenditure by this amount during this period.
With ongoing prudent management of our finances there is no reason why this position should change in the short to medium term.
Treasurer January 2018